Updated Sep 24, 2026

Time Tracker Notion Template

This Notion template logs every hour against the right project and turns it into a rate × hours dollar figure without retyping a thing. Effective rate falls back from a project's own hourly rate to its client's default rate, and a weekly pace check tells you if you're on track before Friday, not after.

$47once $197 value

One-time payment · Works on Notion Free · Instant Library access

Time Tracker

Time Tracker — full dashboard

Who it's for

Freelancers who bill by the hour and want Amount computed, not calculated separately
Anyone managing different rates across several clients and projects at once
People who want to know mid-week if they're on pace for their weekly hours target
Freelancers who want a budget guardrail flagging a project before it goes over

What's inside

Rate and Amount, never retyped

Log Hours in Time Entries, link the Project and Week, and Rate and Amount fill themselves in from that project's Effective rate.

A two-tier rate fallback

Effective rate uses a project's own Hourly rate if you set one, otherwise the client's Default rate; leave a project's rate blank to inherit it.

Weekly pace, not just a total

Weeks compares Hours logged against Target hours and how far the week has actually elapsed, flagging 🔴 Behind pace, 🟡 On pace, or 🟢 Ahead of pace mid-week, not just after it's over.

Budget status per project

Budget status flags anything 🔴 Over budget or 🟡 Near budget (80%+) against a project's own Budget hours.

Activity, so nothing goes quiet unnoticed

A project that's gone 14+ days without a new entry, or one that was never started, flags itself, and Clients' own Status rolls that up across every project they have.

A hub page per project

Open any Project's own page to see just its Time Entries, split into all-time and this-week tabs.

How it works

Time Entries link to a Project and a Week. Each entry's Amount is its own Billable hours times that project's Effective rate, itself the project's Hourly rate if set, otherwise a rollup of the client's Default rate. That Amount rolls up to Projects, which pass through a chainable formula so Clients can roll it up a second time into Total hours and Total billed, a genuine three-level chain.

Spec

Databases: 4
Two-way relations: 3
Formulas: 16
Rollups: 14
Views: 19
One-click buttons: 2
Database templates: 5
Sample rows: 36

Databases Clients, Projects, Weeks, Time Entries
Entity pages Projects
Buttons ⏱️ Log billable hours, 📋 Log non-billable hours

How to use

01
Everything flows from Time Entries: log Hours there, link Project and Week, and Rate/Amount fill themselves in from that project's Effective rate — never retype a dollar figure.
02
Effective rate on each project is its own Hourly rate if you set one, otherwise the client's Default rate — leave a project's rate blank to inherit it.
03
Buttons can't link a relation, so a quick-logged entry starts unlinked — Time Entries → Needs linking catches anything missing its Project or its Week; link it by hand right after.
04
Weeks is your weekly time budget: set Target hours once, and Hours logged, Progress and Pace all fill themselves in as you log entries — being 🔴 behind pace mid-week just means more hours are still coming, not that anything's wrong.
05
Projects → Budget status flags anything over its Budget hours; Activity flags a project that's gone 14+ days without a new entry, or an active project that was never started.
06
Clients → Status rolls up every one of that client's projects — 🔴 Inactive means nobody's logged time for that client in 30+ days.

Setup

01
Duplicate the Time Tracker template into your workspace.
02
Add each client to Clients with a Default rate, then add their projects to Projects, leaving Hourly rate blank to inherit the client's rate or setting one to override it.
03
Add a row to Weeks for the current week with a Target hours goal, then delete the 🧪 sample rows.
04
Log time in Time Entries, linking each entry's Project and Week.

Compared

Time Tracker Notion template vs. a spreadsheet timesheet
	This template	Spreadsheet timesheet
Billable amount	Computed from rate × hours automatically	Formula you maintain yourself
Weekly pace	Flagged against elapsed time, mid-week	You eyeball the running total
Rate per client or project	Falls back automatically, no retyping	Copy-pasted or re-entered each time

§ FAQ

FAQ

Does Notion have a time tracker?

Not built in, but this template adds one. Time Entries link to a Project and a Week, and Rate and Amount fill themselves in from that project's Effective rate, never retyped.

Can Notion calculate billable amounts from hours logged?

Yes, in this template. Each entry's Amount is its Billable hours multiplied by that project's Effective rate, which falls back from the project's own Hourly rate to its client's Default rate if you leave the project's rate blank.

Does Notion integrate with time tracking apps or a live timer?

No. This is a manual-entry log, not a running stopwatch or a third-party integration; you log Hours after the fact, and Rate and Amount compute from there. Pair it with a separate timer app and log the total here if you need a live timer.

Does this time tracker work on Notion's Free plan?

Yes, every database, formula, and relation in this template runs on Notion's Free plan.

§ The Bundle

Get the whole Bundle

Time Tracker plus 49 more templates, one payment.